Safe Harbor Policy
INTERPLX Inc. is committed to ensuring the privacy of all who visit our websites. If you are visiting our web site to learn more about InterplX Inc., and its services and you volunteer information, this information will be used only for the purposes of contacting you and providing the requested information. If you are visiting our web site to utilize our expense management services, this information will be used only for the purposes of providing the expense management services contracted by your employer. In all cases we will not sell, re-distribute or disclose any personal information to any other entity unless required by law or required by third party vendors, consultants and other service providers who are working on our behalf and need access to your information to carry out the contracted services.
The United States Department of Commerce and the European Commission have agreed on a set of data protection principles and frequently asked questions (“Safe Harbor Principles”) to enable U.S. companies to satisfy European Union law requirements for adequate protection of personal information transferred from the EU to the United States. The European Economic Area (EEA) also has recognized the U.S. Safe Harbor as providing adequate data protection. Consistent with its commitment to protect personal privacy, we adhere to the Safe Harbor Principles. Those Safe Harbor Principles are briefly described herein, and further detail can be found at http://www.export.gov/safeharbor/eg_main_018236.asp.
A. Information Collected
InterplX Inc. will collect information from you when you use our web sites. We collect information you directly provide to us, such as your name, email address, and postal address from our main web site. We may collect bank account information and other personal information from our expense management web site if directed by your employer. We also obtain information from your employer and combine that information with information collected on our web site.
When you visit our web sites, some information is automatically collected such as your computer’s operating system, Internet protocol (IP) address, access times, and browser type. We also collect information about your usage and activity on our web sites.
Cookies may be retained on your local browser in order to add convenience such as saved settings or other items. You do not need to accept cookies from InterplX’s sites.
For the purposes of this Safe Harbor Policy, the following definitions shall apply:
“Personal information” means any information or set of information that identifies or could be used by InterplX Inc., its customers, or agents of its customers, to identify an individual. Personal information does not include information that is encoded or anonymized, or publicly available information that has not been combined with non-public personal information. It does not include information that pertains to a specific individual, but from which that individual could not reasonably be identified.
“Sensitive personal information” means personal information that reveals race, ethnic origin, political opinions, religious or philosophical beliefs, or trade union membership, or that concerns health or sex life. In addition, InterplX, Inc., will treat as sensitive personal information any information received from a third party where that third party treats and identifies the information as sensitive.
B. Use of Personal Information Collected
Personal information collected through our web sites will only be used to provide the expense management services contracted by your employer or to answer an inquiry about our company or its services.
C. Safe Harbor Principles
Notice and Choice
To the extent permitted by the Safe Harbor Principles, we reserve the right to process personal information in the course of providing expense management services contracted by your employer. Disclosures and Transfers Notwithstanding the foregoing, we will not disclose an individual’s personal information to third parties, except when one or more of the following conditions is true:
(1) The disclosure is required by law or professional standards
(2) The disclosure is reasonably related to disposition of all or part of our business
(3) The information in question is publicly available
(4) The disclosure is reasonably necessary for the establishment or defense of legal claims
(5) The disclosure is to another affiliated entity or to persons or entities providing services on our or your employer’s behalf (each a “transferee”), consistent with the purpose for which the information was obtained, if the transferee, with respect to the information in question:
(a) Is subject to law providing an adequate level of privacy protection
(b) Has agreed in writing to provide an adequate level of privacy protection or
(c) Subscribes to the Safe Harbor Principles
Permitted transfers of information, either to third parties or within InterplX Inc., include the transfer of data from one jurisdiction to another, including transfers to and from the United States of America. Because privacy laws vary from one jurisdiction to another, personal information may be transferred to a jurisdiction where the laws provide less or different protection than the jurisdiction in which the information originated.
To prevent unauthorized access or disclosure, maintain data accuracy, and ensure the appropriate use and confidentiality of personal information, we have put into place appropriate physical, electronic, and managerial procedures designed to safeguard and secure the personal information we process. However, we cannot guarantee the security of information on or transmitted via the Internet or other unsecure methods outside our defined process.
The personal information we collect is relevant for the purposes for which it is to be used. To the extent necessary for such purposes, we take reasonable steps to make sure that personal information is accurate, complete, current, and otherwise reliable with regard to its intended use.
Access to and Removal of Personal Information
You may request that we correct, amend or delete your personal information stored by us in electronic form where it is inaccurate. We will honor your request, but we are unable to guarantee that all such information will be deleted because some residual information may remain on back-up storage and other media until destroyed in accordance with our standard procedures.
Enforcement and Dispute Resolution
Any questions or concerns regarding the use or disclosure of personal information should be directed to InterplX Inc., at the mailing addresses given or the form on the link below. InterplX Inc. will investigate and attempt to resolve complaints and disputes regarding use and disclosure of personal information in accordance with the principles contained in this Policy.
InterplX, Inc. 1157 Valley Park Drive Suite 115 Shakopee, MN 55379