Payment Processing & Expense Reimbursement

When it comes to business expense management, everybody in the expense management chain wants to get paid as quickly as possible. However, T&E and P-Card solutions have different needs when it comes to payment processing and expense reimbursement. InterplX takes care of them both.

Travel and Entertainment (T and E) expense management

Our unique workflow engine enables electronic payment for out-of-pocket expenses to the user’s preferred bank account at the point in the process that you choose. In addition, at your option, we initiate payment to the corporate card for expenses paid via the card. We can pay after submission, after approval, after receipts are received, or after the audit is completed. You determine the schedule and we initiate an automated payment the very next day.


Features and benefits include:

  • Direct Payments – InterplX pays the card charges directly to the card company, saving your employees valuable time, ensuring that the card is paid promptly, and improving your card account file turn to get you the maximum rebate.
     
  • Payment Notification – InterplX proprietary payment processing system automatically sends a payment notification to your users when payment is initiated, resulting in a delighted user base, lower payment-processing costs, and reduced burden on internal staff.
     
  • Flexibility – It doesn’t matter which expense report software you use, we can still pay your employees with our proprietary system. And whether you use American Express, MasterCard, Visa or Diners, we can make the payments on behalf of your employees automatically.
     
  • Active Administration – Valid electronic expense report transactions are processed daily by InterplX. We create the payment files for the financial institution, verify the proper funding requirements, transmit the payment files, handle the exceptions (i.e. bank rejects, reversals, NOC), and reconcile the account.

Purchase Card (P-Card) Expense Management

P-Cards generally carry corporate liability, while corporate T&E cards are routinely set up as an individual (employee) liability. However, InterplX can enable you to get the benefits of P-Cards without the hassles of corporate liability. We accomplish this by paying the card after the validity of the expense has been assured, very much like the way we pay the corporate T&E card. This is especially useful when using a one-card (combined T&E and P-Card) program. Naturally, if you prefer to maintain a corporate liability/corporate paid card, we can support that as well.

The InterplX P-Card system provides:

  • Maximum Control – We pay after the business validity of the transaction is determined according to your requirements.
     
  • Timely Payments – We maximize your rebate opportunity by making payments at the right time.
     
  • Lowest Cost – Costs far less than generating a payment internally.
     
  • Active Administration – Valid electronic expense report transactions are processed daily by InterplX. We create the payment files for the financial institution, verify the proper funding requirements, transmit the payment files, handle the exceptions (i.e. bank rejects, reversals, NOC), and reconcile the account.